Assigning AdvisorsAdd Additional Advisor

For students who already have an advisor assigned

Example: Student has an assigned Student Success Coach and is transitioning to their Faculty Advisor. The Student Success Coach will remain assigned to the student and the Faculty Advisor will be added as a second advisor.

Note: if you are unable to access any of the ctcLink tools and data discussed in this module, it means your permissions have not yet been activated. Please send an email, including screenshots of the page you are trying to access and any error messages, to ctcLinkAccess@olympic.edu.

NavBar > Records and Enrollment > Student Background Information > Student Advisor

see the module titled "Personalize your Advisor Homepage" for instructions on how to bookmark the "Student Advisor" page for easier access

1. On the Student Advisor search page, input the student ID or Name.

2. Select Search.

3. Check "Include History"

4. Add a new Effective Dated row in the Student Details section by selecting the [+] plus icon.

Confirm Academic Institution is WA030 Olympic College.

5. To add more than one advisor to a student, select the [+] plus icon to the right of the Student Academic Details section.

6. A new row is added and the following fields become available to enter information:

Advisor Role: Advisor
Academic Career: Input or Look Up: Will ALWAYS be "UGRD"
Academic Program: Input or Look Up: Choose "PRFTC" or "ACADM"
- NOTE: Student may have multiple programs. Choose the appropriate program that aligns with the students plan of study.
- NOTE: If the appropriate program is not an option, a Plan Change Form may be required to have the student enrolled in the correct Program and Plan in ctcLink.
Academic Plan: leave blank
Academic Sub-Plan: leave blank
Academic Advisor: Input advisor's ctcLink ID number or look up by name (click on magnifying glass)

7. Select Save.

Populate the added advisor's information

8. Select the lower View All link in the Student Academic Details section to display advisor records on the same page.