OCInstructional Procedures

Class Cancellation

Canceling one session of a class (due to illness, emergency, etc.):

Faculty who need to cancel a class due to illness, emergency, etc. should notify their students of the cancellation via email, Canvas, and/or posting a notice on the classroom door. Faculty should also notify their Dean and the Division Administrative Assistant. Absences should be reported on the faculty's time card in CTCLink.

For absences longer than one class session, faculty should contact Human Resources to see what options are available to them, such as bereavement leave, FMLA, etc.

Canceling the entire class for the whole quarter:

Occasionally, low enrollment may result in the cancellation of an entire class for the whole quarter prior to its first meeting. Decisions for cancellation of any classes are made by the appropriate unit administrator. Instructors who believe their class(es) are extremely low should consult with their unit administrator and maybe discuss the course and enrollment with the campus site director (Shelton and Poulsbo). Under no circumstances should an instructor cancel a class. Specific authorization to cancel a class is made only by the appropriate unit administrator or by the Vice President of Instruction.

Class Place/Time Change

An instructor cannot change the time or place of a class without specific authorization by the unit administrator, site director, or the Vice President of Instruction. The appropriate unit administrator or site director must be notified in advance if an instructor plans to take a field trip or to change the normal classroom meeting time and/or place. All classes should meet at the scheduled time and place officially scheduled by the College unless otherwise authorized.